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AI Accessibility Suite

Privacy Policy

Effective Date: March 5, 2025

At AristAI, your privacy is our top priority. This Privacy Policy explains how we collect, use, and protect your data while ensuring full transparency about our AI-driven processes. We are committed to maintaining your trust by adhering to the highest standards of privacy and security.

1. Data Collection

We collect minimal data to provide and improve our services. Specifically, we may collect:

1.1 Personal Information:

  • Account Creation on Our Website:
    If a user creates an account directly on our website, we collect the user's name, email address, and account credentials.
  • Third-Party Login:
    If a user chooses to log in using third-party services like Google, Microsoft, or others, we collect only the user's user's name and email address. We do not store the third-party account credentials.

1.2 Usage Data:

  • Interaction Logs:
    We monitor and record user interactions with our platform to enhance the user experience. This includes the features users utilize, the dates and times of user sessions, and detailed interaction data such as the responses users receive.

1.3 AI-Specific Data:

  • Service Provision Data:
    Data users provide to enable us to offer services. This may include course documents, study materials, and other related content necessary for delivering our educational services.
  • Feedback on AI-Generated Content:
    Any feedback users provide on the AI-generated content to help us refine and improve our algorithms.
  • No Additional Sensitive Information:
    We do not collect any other sensitive information beyond what users explicitly provide.

We are committed to collecting only the data necessary to deliver and enhance our services. We avoid unnecessary tracking or data hoarding, ensuring users' privacy is respected at all times.

2. How We Use Your Data

We utilize your data to deliver, maintain, and enhance our educational services. Specifically, we use your information for the following purposes:

2.1 Service Delivery:

  • Account Management
    Your name, email, and credentials are used to create and manage your account, granting you access to our educational materials and tools.
  • Providing Educational Content
    Course documents, study materials, and other content you provide are used to deliver the educational services you request.

2.2 Improving Our Services:

  • Enhancing User Experience
    Interaction logs and usage data help us understand how you use our platform, allowing us to improve features and functionality.
  • Refining AI Systems
    Feedback on AI-generated content is used to train and enhance our AI algorithms for better accuracy and relevance.

We prioritize your privacy by only using the data necessary to provide and enhance our services, ensuring transparency and respect for your personal information. We do not use your data for purposes outside those listed above.

3. Data Sharing

We value your privacy and do not sell your personal data to third parties. We only share your information in the following circumstances:

3.1 Sharing Student Interactions with Instructors:

Upon instructors' request, we provide them with access to student interactions. This supports teaching, feedback, and monitoring academic progress to enhance educational experience.

3.2 Legal Compliance:

We may disclose your data to comply with applicable laws, regulations, legal processes, or governmental requests. This includes responding to subpoenas, court orders, or other legal obligations.

3.3 Service Providers:

We engage third-party service providers to perform functions essential to our operations, such as hosting, data storage, and customer support. These providers are contractually obligated to protect your data and use it solely for the services they perform on our behalf.

3.4 Protection of Rights:

We may share your information to protect the rights, property, or safety of our company, users, or others. This includes preventing fraud, addressing security threats, and enforcing our terms of service.

We do not share your personal information with third parties for their own marketing or commercial purposes without your explicit consent.

4. User Rights and Controls

We value your support for individual rights and are committed to empowering users while ensuring transparency and control over data. The following options are available to manage your data:

4.1 Access to Your Data:

As part of the personal information you provide, like name, email, and phone number, this information may be used to include access to student interactions to support teaching, provide feedback, and monitor academic progress, enhancing the overall educational experience. Through your dashboard you will have editable access to your personal data.

4.2 Correction of Inaccuracies:

You can update or rectify any inaccuracies in your personal information directly through your account settings. This ensures that your data remains accurate and up-to-date.

4.3 Request for Data Deletion:

As a user, you may request the permanent deletion of your data at any time. We will process your request in compliance with our data retention policy and applicable laws. Once completed, your information will no longer be accessible or recoverable.

4.4 Consent Management:

You can adjust your preferences and opt out of AI data feedback at any time. Our dashboard provides a user-friendly interface, allowing you to review and modify your settings in real time.

4.5 Real-Time Privacy Management:

Manage your data and preferences using the Data & Privacy tab in the Account Settings section of our dashboard. This feature ensures that your privacy choices are always respected and easily configurable.

5. Cookies and Tracking Technologies

We use cookies to Improve site functionality. We utilize only necessary cookies to ensure the proper functioning of our website. These cookies are essential for providing core functionalities and cannot be disabled without impacting the website's performance.

We use cookies to Aanalyze user behavior to enhance our platform. This is done to provide you with a customizable user experience, ensuring the security of our website and services and to facilitate the use of certain functions like secure login, page navigation, and access to secure areas of the site.

For details about our Cookie Policy, which is incorporated by reference in its entirety, please visit Our Cookies Policy.

You can manage your cookie preferences with our clear, visual cookie management tool.

6. Data Retention

AristAI is transparent about data retention policies, ensuring data is only stored for as long as necessary and giving users the ability to request deletion or anonymization of their data. When We have no ongoing legitimate business need to process Your personal information, We will either delete or anonymize such information or, if this is not possible, then We will securely store Your personal information and isolate it from any further processing until deletion is possible.

7. Security Measures

We have implemented strong measures to secure the information we collect and store about you, and we strive to protect your personal data from unauthorized access, alteration, disclosure, or destruction. We protect all your data transfers with end-to-end encryption, backed by AWS RDS MySQL and secured API calls over HTTPS. Multi-factor authentication (MFA) further strengthens user validation. Additionally, our role-based access controls—Admin, Instructor, Teaching Assistant, and Student—ensure each user only accesses the information they need, keeping sensitive data safe and organized. However, no system is completely secure, and we cannot guarantee the absolute security of your data. You acknowledge and agree that transmission of personal data is at your own risk.

8. Updates to This Policy

We may occasionally update this policy to reflect changes in our practices or legal requirements. Updates will be communicated via email and highlighted on our platform.

9. Contact Us

For questions or concerns about this Privacy Policy, please contact us at support@aristai.io

We value your feedback and are committed to providing a user-friendly experience while respecting your privacy and rights.

10. Why Choose AristAI?

Innovative Transparency: Clear explanations of AI data usage with visual aids. User Empowerment: Full control over your data through an interactive dashboard. Privacy-First Approach: Minimal data collection and no third-party monetization.

We're committed to building trust through transparency, security, and innovation. At AristAI, your privacy is more than a promise—it's our priority.

Table of Contents

1. Data Collection2. How We Use Your Data3. Data Sharing4. User Rights and Controls5. Cookies and Tracking Technologies6. Data Retention7. Security Measures8. Updates to This Policy9. Contact Us10. Why Choose AristAI?